The Account identifies a pool of funds assigned to a specific organizational entity for a specific purpose. The unique identification code in which the Account for this entry belongs to. Accounts and Object Codes are specific to each chart. It also defines who has management responsibilities for each chart. A Fiscal Year actually consists of half of two different calendar years (e.g., Fiscal Year 2013 is July 2012 – June 2013) ĭefines the chart that makes up the high-level structure of the Chart of Accounts. The yearly period used for the purposes of financial reporting. If a particular Entry is corrected or being corrected by a GEC, the corresponding GEC Document Number would be displayed here. KFS General Ledger Columns and their Descriptions Internal Billing Letter of Agreement (LOA).Financial Schedules for all UC Campuses.It thus increases the work efficiency in terms of speed and accuracy. The software then prepares the appropriate journal entry from the data entered and posts the same to relevant accounts in the general ledger. A computerized accounting system, on the other hand, is more fast and more accurate way of performing accounting tasks. Once enough information is available about a transaction, the accountant or bookkeeper enters the data into computer software. It may be a tedious and time consuming process for companies with numerous business transactions. In a manual accounting system, the journal entries are prepared first and then transferred to general ledger at some later period. General ledger and the use of computer software We can prepare ledger accounts using journal entries of Moon Service Inc. prepared on the journal entries page. All journal entries are similarly posted to accounts in general ledger. So the amount of the journal entry ($25,000) is written on the debit side of the cash account and credit side of the sales account. The debit part of the above journal entry is “cash account” and the credit part is “sales account”. The journal entry of the above transaction and its posting to ledger accounts is illustrated below: Transaction: On January 1, 2015, US company sold goods to customers for cash $25,000. To have a better understanding of the posting process and to illustrate the format of ledger accounts, we need to take a transaction, prepare a journal entry and then transfer it to the relevant ledger accounts. The amount of the account (or accounts) in the debit part of the entry is written on the debit side of the respective account and the amount of the account (or accounts) in the credit part of the entry is written on the credit side of the respective account in the general ledger. Both the parts essentially contain one or more accounts. The information that has already been recorded in the journal is just transferred to the relevant ledger accounts in the general ledger.įor the purpose of posting to general ledger, we can divide a journal entry into two parts – a debit part and a credit part. No new information is needed to prepare ledger accounts. The process of posting journal entries to ledger accounts is very simple. The format of ledger account and posting process The book in which ledger accounts are maintained is known by various names such as ledger, ledger book or general ledger. Ledger accounts are a way of presenting and grouping transactions relating to a particular account at one place. Posting from general journal to general ledger (or simply posting) is a process in which entries from general journal are periodically transferred to ledger accounts (also known as T-accounts). It is the second step of accounting cycle because business transactions are first recorded in the journal and then they are posted to respective ledger accounts in the general ledger.
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